Current Openings

General Summary: Support Patent Attorneys and Transfer Agent in the timely processing of files being transferred into and out of Knobbe Martens according to established procedures. This includes follow up on transfer requests and docket management. Work cohesively with team members and attorneys by providing efficient support of administrative tasks and superior client service.

Responsibilities:

• Manage email requests for files transferred to the Firm (Tran In). This includes confirmation of Tran In requests, forwarding correspondence to appropriate team member, and creating Transfer Agent Team (TAT) tasks.
• Research and provide matter number to docketing for processing.
• Review U.S. Patent and Trademark Office (USPTO) resources to determine if filings may not belong to the firm.
• Manage the TAT docket by reviewing, clearing and extending docket due dates when necessary and assisting with audit trail.
• Assist with the immediate processing of Tran In files. This includes taking inventory of files against information provided by the source and reviewing files for the existence of potential urgent issues.
• Download available electronic file histories and scan correspondence from physical files, then save the documents in iManage.
• Affix barcodes to physical files and transport to prosecution team or file room as directed.
• Assist with the processing of files transferred out from the Firm (Tran Out). This includes collecting, cataloging and packing physical and electronic files being transferred. Forward correspondence and follow up on confirmation of receipt of transferred files and the document required to assist with docket management.
• Retain and maintain Tran Out documents for period consistent with retention policy.
• Other tasks assigned by supervisor.

Qualifications:

• Previous clerical and data entry experience demanding a high attention to detail.
• Able to pay close attention to details, particularly numbers.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Effective verbal communication skills.
• Must be efficient, accurate, timely, flexible and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.

General Summary: Support Patent Attorneys and Transfer Agent in the timely processing of files being transferred into and out of Knobbe Martens according to established procedures. This includes follow up on transfer requests and docket management. Work cohesively with team members and attorneys by providing efficient support of administrative tasks and superior client service.

Responsibilities:

• Manage email requests for files transferred to the Firm (Tran In). This includes confirmation of Tran In requests, forwarding correspondence to appropriate team member, and creating Transfer Agent Team (TAT) tasks.
• Research and provide matter number to docketing for processing.
• Review U.S. Patent and Trademark Office (USPTO) resources to determine if filings may not belong to the firm.
• Manage the TAT docket by reviewing, clearing and extending docket due dates when necessary and assisting with audit trail.
• Assist with the immediate processing of Tran In files. This includes taking inventory of files against information provided by the source and reviewing files for the existence of potential urgent issues.
• Download available electronic file histories and scan correspondence from physical files, then save the documents in iManage.
• Affix barcodes to physical files and transport to prosecution team or file room as directed.
• Assist with the processing of files transferred out from the Firm (Tran Out). This includes collecting, cataloging and packing physical and electronic files being transferred. Forward correspondence and follow up on confirmation of receipt of transferred files and the document required to assist with docket management.
• Retain and maintain Tran Out documents for period consistent with retention policy.
• Other tasks assigned by supervisor

Qualifications:

• Previous clerical and data entry experience demanding a high attention to detail.
• Able to pay close attention to details, particularly numbers.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Effective verbal communication skills.
• Must be efficient, accurate, timely, flexible and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.

General Summary: Responsible for answering calls, greeting guests and gather, manage and disseminate information with the purpose of ensuring the smooth running of the reception area. Work cohesively with team members and attorneys to provide efficient and excellent internal and external customer service and a welcoming and professional environment.  

Responsibilities:

• Answer and route incoming calls on a multi-line telephone system and take detailed messages as needed.
• Greet clients, visitors, and vendors, notifying appropriate party of their arrival.
• Ensure neatness of lobby and conference room areas.
• Monitor reception area so that non-employees are not permitted into office without being identified.
• Receive deliveries and route according to established procedure.
• Schedule use of conference rooms and guest offices.
• Maintain and update directory of employee telephone extensions and update internal office phone list. 
• Enter attorney billable time in Carpe Diem software system.
• Provide administrative support to IP Assistant and Docketing Departments.
• Coordinate inter-office travel arrangements.
• Assist IT with set up of audio visual and video conference equipment.
• Provide back-up coverage for other facilities department team members as needed.
• Conduct and participate in training as necessary.
• Complete other duties as assigned by Supervisors and Administration.

Qualifications:

• Previous receptionist/phone experience is required. Cisco phone system experience is preferred.
• Must be proficient in English language, communicating professionally.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Able to pay attention to detail, follow procedures, and work effectively with others.
• Must be highly organized and manage time well.
• Due to constant client contact, must be customer-service oriented and present a professional image.
• Able to work with minimal supervision exercising good judgment and decision making.
• Strong computer skills; proficient in Microsoft Office Suite.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

General Summary: Perform monthly billing cycle procedures and other billing department operations. Advanced knowledge of accounting with ability to analyze and issue accurate invoices. Work cohesively with team members and attorneys to ensure efficient and superior client service.

Responsibilities:

• Act as a liaison between the Billing and Accounts Receivable teams to speed up the billing to cash cycle by implementing best practices, being highly responsive internally and to clients.
• Act as a liaison between billing attorneys, assistants, and billing staff; responding to internal and external inquiries in a timely manner; contacting clients regarding delinquent eBilling or other issues.
• Prepare and analyze complex client billing; discounts, rate updating, maintenance and solving timekeeper issues.
• Create, edit, and process bills in accordance with Firm and client requirements; reviewing proformas, handling subsequent corrections, and eBilling coordination.
• Generate and review proformas from the financial system (informational and / or billing).
• Able to utilize computerized billing and payable software modules to complete the billing process,  research and provide information to clients.
• Proactively seeking knowledge regarding the status of bills and consistently meeting deadlines.
• Able to communicate professionally  with clients to ensure resolution of outstanding items; updating and informing clients on status of bills as needed.
• Work with minimal supervision to solve problems and bypass obstacles; offering alternative solutions when a request cannot be fulfilled or can be fulfilled more efficiently; developing processes that streamline work.
• Assist and coordinate the billing team for month end and reporting, as required.
• Assist with special projects on various issues as needed.

Qualifications:

• A minimum of five to seven years of experience in accounting and billing processes is required.
• Experience with Elite, Aderant or other large billing systems is preferred.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Effective verbal communication skills.
• Ability to work effectively with different personality types and use a high level of judgment.
• Must be efficient, accurate, timely, flexible, organized and have excellent attention to detail
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a professional attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

General Summary: Provide clerical assistance to Intellectual Property Assistants, Patent Attorneys, and Patent Scientists. Work cohesively with the intellectual property team to ensure efficient support of administrative tasks and client service.

Responsibilities:

• Prepare USPTO and client documents and form letters.
• Prepare reports using CPI docketing software, the internet, and the firm’s intranet.
• Assist with creation, collection, and organization of client files and binders.
• Scan documents, rename, and file appropriately in firm’s electronic client file management system.
• Enter attorney time in firm’s time tracking system, auditing and revising as necessary.
• Download issued patents from specified resources.
• Conduct and participate in training as necessary.
• Complete other duties as assigned by IP Assistants, Attorneys, or Scientist.

Qualifications:

• Previous clerical experience is preferred.
• Excellent proofreading, spelling, grammar, and punctuation skills.
• Excellent verbal communication skills.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Efficiency, accuracy, flexibility and excellent attention to detail.
• Ability to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Meet minimum testing requirements.
• Ability to lift and carry up to 15 pounds.

Supervisor’s Title: IP Assistant Supervisor, Assigned Attorney(s) and/or Scientist(s)
Status: Full time, Non-Exempt
Hours: Monday through Friday, 9:30 a.m. to 6:30 p.m. This position requires the ability to work overtime, which often cannot be predicted in advance.
Location: Seattle, WA 

General Summary: Support attorneys in the preparation and prosecution of litigation cases. Assist with pleadings, discovery, motions and trial practice. Work cohesively with team members and attorneys to provide efficient support of administrative tasks and superior client service.

Responsibilities:

• Create and maintain case profiles, judicial profiles, court forms, litigation support services, and Federal, State, and local rules.
• Case management, including organizing all documents and files.
• Review and route incoming communication, e.g., faxes, emails and client correspondence, following up on deadlines as appropriate.
• Assist case attorneys in preparation of court documents and service of discovery.
• Coordinate and review final court documents prior to filing.
• Assist attorneys with document production.
• Schedule depositions with attorneys, clients, witnesses, and court reporters.
• Preparation and submission of motion and trial exhibits.
• Create pleading/discovery/trial binders.
• Attend trials, assisting in all aspects and details, including hotel arrangements, travel, team schedules, etc.
• Review all incoming court papers and forward same to Litigation Calendaring Department for input into calendaring software programs. Review all dates calendared for accuracy.
• Review weekly calendar draft making any necessary additions, changes or deletions prior to stated deadlines.
• Provide administrative assistance with expense summaries and client bills.
• Provide coverage for the Litigation Department as requested. Conduct and participate in training as necessary.
• Other duties as assigned by supervisors.

Qualifications:

• Bachelor’s degree along with a paralegal certificate.
• Intellectual property litigation experience.
• Solid knowledge of federal e-filings, trial procedures and court rules.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Experience working with iManage or similar document management system, Adobe Acrobat, and Relativity preferred.
• Effective writing skills; excellent proofreading, spelling, grammar and punctuation.
• Able to work with minimal supervision exercising good judgment and decision making.
• Excellent verbal communication skills.
• Able to meet the Firm's billable hour requirement or value added equivalent.
• Must be efficient, accurate, flexible, timely and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 25 pounds.

Supervisors: Paralegal Supervisor, Paralegal Department Coordinator and Supervising Partner(s)
Status: Full Time, Non-Exempt
Status: Monday through Friday, 8:30 a.m. to 5:30 p.m. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.
Location: Irvine, CA

General Summary: Provide clerical assistance to Trademark Attorneys and Paralegals on trademark and copyright matters. Work cohesively with team members and attorneys to ensure efficient support of administrative tasks and superior client service.

Responsibilities:

• Accurately process case information sheets and requests to open and close files.
• File and maintain documents in electronic client files, ensuring that correspondence and other documents are dated and named according to the firm naming convention.
• Assist paralegals in the transfer in and transfer out of client files.
• Prepare and edit letters and revise documents as appropriate. Proofread all work for accuracy, grammar, and formatting prior to return to the paralegal.
• Copy, mail, email and/or distribute correspondence and other projects as instructed by paralegals.
• Input, edit and/or close billable time entries for paralegals into Carpe Diem.
• Audit monthly Carpe Diem time and expense entries for errors, making revisions as directed by paralegals.
• Complete other tasks as assigned by Supervisor or Trademark Paralegals.

Qualifications:

• Previous clerical experience is preferred.
• Proficient in Microsoft Office Suite.
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

General Summary: Support patent attorney(s) and/or patent scientist(s) in the preparation of intellectual property related documents. Lend support for client portfolio management. Work cohesively with team members and attorneys to ensure efficient support of time billers, administrative tasks, and client service.  

Responsibilities:

• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
• Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
• Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
• Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
• Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
• Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources. 
• Assist with coordination of incoming and outgoing file transfers.
• Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
• Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
• Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
• Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
• Delegate tasks to clerks and monitor their work product and deadlines.
• Complete other duties as assigned by IP Assistant Supervisor, attorneys and scientists, or Administration.

Qualifications:      

• Prior legal support experience is highly desirable, particularly in intellectual property. 
• Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent verbal communication skills.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

General Summary: Assist attorneys in the collection of past due receivables from firm’s foreign associate clients. Ensure high quality communications with clients by remaining assertive while projecting a friendly professional attitude. Work cohesively with team members and attorneys to provide superior client service.

 Responsibilities:

• Make collections calls or emails, noting results of conversations in Accounts Receivable Collection System (ARCS) detailing comments, tasks, payment promises, and other pertinent information.
• Keep partners informed of the accounts receivable status of their clients through Accounts Receivable Committee meetings as well as the use of reports, emails and phone calls.
• Attend weekly A/R Committee meetings.
• Work closely with the Controller by performing delegated tasks and meeting regularly to review work product and report the status of projects.
• Perform other tasks as assigned by Controller.
   

Qualifications:

• Minimum of one year experience in handling credit and collections is required, preferably with high volumes of work.
• General knowledge of accounting with ability to analyze and reconcile client accounts.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Effective verbal communication skills.
• Must be efficient, accurate, timely, flexible, organized and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

General Summary: Process files being transferred into and out of Knobbe Martens according to established procedures.  Work cohesively with team members and attorneys to ensure efficient client service.

Responsibilities: 

• Process files transferred to Knobbe Martens (Tran In).
• Obtain conflict subject matter and run conflict check.
• Review physical and/or electronic files to identify urgent matters, determine relationships, and assign matter codes.
• Perform docketing data entry and verify matter status.
• Manage spreadsheet containing data for import.
• Prepare and file documentation to finalize transfer before the USPTO.
• Manage docket relating to documentation necessary to complete transfer.
• Coordinate barcoding, scanning, and file history downloading.
• Coordinate transfer efforts with Trademark Paralegal for international trademark matters.
• Coordinate transfer efforts with Prosecution Team to confirm required documents are received.
• Process files transferred out from Knobbe Martens (Tran Out).
• Manage correspondence required for, received during, and received after transfer.
• Correspond and follow-up with client regarding documentation signature.
• Review files to ensure all designated files have been collected and to identify urgent matters requiring expedited processing.
• Perform data updates to docketing system and verify matter status.
• Prepare physical files and package for transfer according to retention policy.
• Coordinate the creation of a CD or file sharing site containing electronic files for transfer.
• Coordinate completion of transfer with new counsel.
• Manage docket and necessary follow-ups until transfer is complete.
• Conduct and participate in training as necessary.
• Complete other duties as assigned by Supervisor(s).

Qualifications:

• Knowledge of patent, trademark and copyright prosecution and previous experience as a Docketing Agent preferred.
• Previous clerical and data entry experience demanding a high attention to detail.  
• Excellent computer skills; proficient in Microsoft Office Suite.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Effective verbal communication skills.
• Must be efficient, accurate, timely, flexible and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

General Summary:

Support Patent Attorney(s) and/or Patent Scientist(s) in the preparation of intellectual property related documents. Lend support for client portfolio management. Work cohesively with team members to ensure efficient support of time billers, administrative tasks, and client service.

Responsibilities:

• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
• Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
• Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
• Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
• Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
• Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources.
• Assist with coordination of incoming and outgoing file transfers.
• Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
• Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
• Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
• Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
• Delegate tasks to clerks and monitor their work product and deadlines.
• Complete other duties as assigned by IP Assistant Supervisor, Attorneys and Scientists, or Administration.

Qualifications:

• Prior legal support experience is highly desirable, particularly in intellectual property.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Efficiency, accuracy, flexibility, organization and excellent attention to detail.
• Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent verbal communication skills.
• Ability to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Meet minimum testing requirements.
• Ability to lift and carry up to 15 pounds.

Supervisors: IP Assistant Supervisor, Assigned Attorney(s) and/or Scientist(s)
Status: Full time, Non-Exempt
Hours: Monday through Friday, 9:00 a.m. to 6:00 p.m. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.
Location: Irvine, CA