Current Openings

General Summary:  Responsible for processing incoming correspondence and instructions within the Docketing Department according to established procedures.  Work cohesively with team members and attorneys to ensure efficient support of administrative tasks and superior client service.

Responsibilities:

• Review and process all types of docketing correspondence.
• Sort, maintain and distribute correspondence to Docketing Agents.
• Scan hard copy correspondence and download correspondence from various sources.
• Update matters in the docketing system as required.
• Draft letters as instructed by docketing agents.
• Enter data into the carpe diem billing system as necessary.
• Review, coordinate and distribute Quality Control requests.
• Track and provide clerk duty statistics to Supervisor.
• Provide coverage for the Docketing Department as requested.  Conduct and participate in training as necessary.
• Other duties as assigned by Supervisor.

Qualifications:

• Previous clerical and data entry experience demanding a high attention to detail.
• Ability to pay close attention to details, particularly numbers.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Effective verbal communication skills.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.
   

General Summary: Provide clerical assistance to International Patent Paralegals (IPP) and Patent Attorneys. Work cohesively with team members and attorneys to ensure efficient support of administrative tasks and client service.

Responsibilities:

• Monitor the IPP’s docket to ensure basic procedural due dates and extensions of due dates are current.
• Under direction of IPP, prepare form letters to clients and foreign associates necessary to complete formal requirements in foreign patent offices.
• Assist IPP’s in response to client requests, and foreign associates regarding formal requirements and/or general bibliographic details.
• Research status of formalities and filings and follow-up with foreign associates as required
• Prepare Patent Cooperation Treaty (PCT) client letters.
• Under direction of IPP and attorney prepare and file responses with the PCT authorities as needed.
• Order formal drawings from drafting department.
• Order priority documents and certified assignments by completing deposit account order forms and forwarding to USPTO.  
• Scan documents, rename, and file appropriately in firm’s electronic client file management system.
• Complete other duties as assigned by IPPs and Attorneys.          

Qualifications:

• Previous legal experience, particularly foreign patent experience, is preferred.
• Excellent verbal communication skills.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent proofreading, spelling, grammar, and punctuation skills.
• Must be efficient, accurate, timely, flexible and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to list and carry up to 15 pounds.

General Summary: Assist attorneys in the collection of past due receivables from firm’s foreign associate clients. Ensure high quality communications with clients by remaining assertive while projecting a friendly professional attitude. Work cohesively with team members and attorneys to provide superior client service.

 Responsibilities:

• Make collections calls or emails, noting results of conversations in Accounts Receivable Collection System (ARCS) detailing comments, tasks, payment promises, and other pertinent information.
• Keep partners informed of the accounts receivable status of their clients through Accounts Receivable Committee meetings as well as the use of reports, emails and phone calls.
• Attend weekly A/R Committee meetings.
• Work closely with the Controller by performing delegated tasks and meeting regularly to review work product and report the status of projects.
• Perform other tasks as assigned by Controller.
   

Qualifications:

• Minimum of one year experience in handling credit and collections is required, preferably with high volumes of work.
• General knowledge of accounting with ability to analyze and reconcile client accounts.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Effective verbal communication skills.
• Must be efficient, accurate, timely, flexible, organized and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

General Summary: Support attorneys in the preparation and prosecution of litigation cases. Assist with pleadings, discovery, motions and trial practice. Work cohesively with team members and attorneys to provide efficient support of administrative tasks and superior client service.

Responsibilities:

• Create and maintain case profiles, judicial profiles, court forms, litigation support services, and Federal, State, and local rules.
• Case management, including organizing all documents and files.
• Review and route incoming communication, e.g., faxes, emails and client correspondence, following up on deadlines as appropriate.
• Assist case attorneys in preparation of court documents and service of discovery.
• Coordinate and review final court documents prior to filing.
• Assist attorneys with document production.
• Schedule depositions with attorneys, clients, witnesses, and court reporters.
• Preparation and submission of motion and trial exhibits.
• Create pleading/discovery/trial binders.
• Attend trials, assisting in all aspects and details, including hotel arrangements, travel, team schedules, etc.
• Review all incoming court papers and forward same to Litigation Calendaring Department for input into calendaring software programs. Review all dates calendared for accuracy.
• Review weekly calendar draft making any necessary additions, changes or deletions prior to stated deadlines.
• Provide administrative assistance with expense summaries and client bills.
• Provide coverage for the Litigation Department as requested. Conduct and participate in training as necessary.
• Other duties as assigned by supervisors.

Qualifications:

• Bachelor’s degree along with a paralegal certificate.
• Intellectual property litigation experience.
• Solid knowledge of federal e-filings, trial procedures and court rules.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Experience working with iManage or similar document management system, Adobe Acrobat, and Relativity preferred.
• Effective writing skills; excellent proofreading, spelling, grammar and punctuation.
• Able to work with minimal supervision exercising good judgment and decision making.
• Excellent verbal communication skills.
• Able to meet the Firm's billable hour requirement or value added equivalent.
• Must be efficient, accurate, flexible, timely and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 25 pounds.

Supervisors: Paralegal Supervisor, Paralegal Department Coordinator and Supervising Partner(s)
Status: Full Time, Non-Exempt
Status: Monday through Friday, 8:30 a.m. to 5:30 p.m. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.
Location: Irvine, CA

General Summary: Process files being transferred into and out of Knobbe Martens according to established procedures.  Work cohesively with team members and attorneys to ensure efficient client service.

Responsibilities: 

• Process files transferred to Knobbe Martens (Tran In).
• Obtain conflict subject matter and run conflict check.
• Review physical and/or electronic files to identify urgent matters, determine relationships, and assign matter codes.
• Perform docketing data entry and verify matter status.
• Manage spreadsheet containing data for import.
• Prepare and file documentation to finalize transfer before the USPTO.
• Manage docket relating to documentation necessary to complete transfer.
• Coordinate barcoding, scanning, and file history downloading.
• Coordinate transfer efforts with Trademark Paralegal for international trademark matters.
• Coordinate transfer efforts with Prosecution Team to confirm required documents are received.
• Process files transferred out from Knobbe Martens (Tran Out).
• Manage correspondence required for, received during, and received after transfer.
• Correspond and follow-up with client regarding documentation signature.
• Review files to ensure all designated files have been collected and to identify urgent matters requiring expedited processing.
• Perform data updates to docketing system and verify matter status.
• Prepare physical files and package for transfer according to retention policy.
• Coordinate the creation of a CD or file sharing site containing electronic files for transfer.
• Coordinate completion of transfer with new counsel.
• Manage docket and necessary follow-ups until transfer is complete.
• Conduct and participate in training as necessary.
• Complete other duties as assigned by Supervisor(s).

Qualifications:

• Knowledge of patent, trademark and copyright prosecution and previous experience as a Docketing Agent preferred.
• Previous clerical and data entry experience demanding a high attention to detail.  
• Excellent computer skills; proficient in Microsoft Office Suite.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Effective verbal communication skills.
• Must be efficient, accurate, timely, flexible and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

General Summary: Provide clerical assistance to Intellectual Property Assistants, Patent Attorneys, and Patent Scientists. Work cohesively with the intellectual property team to ensure efficient support of administrative tasks and client service.

Responsibilities:

• Prepare USPTO and client documents and form letters.
• Prepare reports using CPI docketing software, the internet, and the firm’s intranet.
• Assist with creation, collection, and organization of client files and binders.
• Scan documents, rename, and file appropriately in firm’s electronic client file management system.
• Enter attorney time in firm’s time tracking system, auditing and revising as necessary.
• Download issued patents from specified resources.
• Conduct and participate in training as necessary.
• Complete other duties as assigned by IP Assistants, Attorneys, or Scientist.

Qualifications:

• Previous clerical experience is preferred.
• Excellent proofreading, spelling, grammar, and punctuation skills.
• Excellent verbal communication skills.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Efficiency, accuracy, flexibility and excellent attention to detail.
• Ability to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Meet minimum testing requirements.
• Ability to lift and carry up to 15 pounds.

Supervisor’s Title: IP Assistant Supervisor, Assigned Attorney(s) and/or Scientist(s)
Status: Full time, Non-Exempt
Hours: Monday through Friday, 9:30 a.m. to 6:30 p.m. This position requires the ability to work overtime, which often cannot be predicted in advance.
Location: Seattle, WA 

General Summary:

Support Patent Attorney(s) and/or Patent Scientist(s) in the preparation of intellectual property related documents. Lend support for client portfolio management. Work cohesively with team members to ensure efficient support of time billers, administrative tasks, and client service.

Responsibilities:

• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
• Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
• Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
• Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
• Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
• Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources.
• Assist with coordination of incoming and outgoing file transfers.
• Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
• Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
• Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
• Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
• Delegate tasks to clerks and monitor their work product and deadlines.
• Complete other duties as assigned by IP Assistant Supervisor, Attorneys and Scientists, or Administration.

Qualifications:

• Prior legal support experience is highly desirable, particularly in intellectual property.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Efficiency, accuracy, flexibility, organization and excellent attention to detail.
• Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent verbal communication skills.
• Ability to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Meet minimum testing requirements.
• Ability to lift and carry up to 15 pounds.

Supervisors: IP Assistant Supervisor, Assigned Attorney(s) and/or Scientist(s)
Status: Full time, Non-Exempt
Hours: Monday through Friday, 9:00 a.m. to 6:00 p.m. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.
Location: Irvine, CA