Current Openings

Responsibilities:

• Answer and route incoming calls on a multi-line telephone system and take detailed messages as needed.
• Greet clients, visitors, and vendors, notifying appropriate party of their arrival.
• Ensure neatness of lobby area, kitchen, conference and copy rooms.
• Monitor reception area so that non-employees are not permitted into office without being identified.
• Receive deliveries and route according to established procedure.
• Make vendor service calls for building and equipment as required.
• Notify supervisor, building security, and/or police of emergency or security problems as required.
• Maintain adequate stock of supplies for kitchen, conference and copy rooms.
• Set-up kitchen and conference areas for meetings and social events.
• Receive and distribute faxes according to procedure.
• Open, date stamp and process all mail, including courier packages.  Maintain cost entries according to established procedures.
• Prepare and update status reports, binders and charts.
• Input accurate billable hours into billing system.  Assist with corrections to WIPs.
• Assist with internal firm events and/or socials as requested.
• Assist the Business Development staff with the coordination of local seminars and events, including logistics, research, tracking, exhibit booth set ups, catering, etc.
• Work closely with OC Library Coordinator to provide library maintenance support.
• Lend support to the overall function of the office and perform other duties as requested by Supervisor and Administration.

Qualifications:

• Previous receptionist/phone experience is required. Cisco phone system experience is preferred.
• Must be proficient in the English language, communicating professionally.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Strong computer skills; proficient in Microsoft Office Suite.
• Able to pay attention to detail, follow procedures and work effectively with others.
• Must be customer-service oriented and present a professional image.
• Able to work with minimal supervision exercising good judgment and decision making.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Base salary for this position is $45,000 - $60,000 annually, depending on qualifications and experience. 

Supervisor’s Title: IP Assistant Supervisor or Facilities Supervisor

Status: Full time, Non-Exempt

Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.

Responsibilities:

• Assist in the preparation of annual financial reports for presentation to the Partnerships.
• Contribute in the Firm’s month-end close process.
• Create financial reports that extract data from SQL databases for use by staff and attorneys.
• Assist end-users with Financial System functionality.
• Support Financial Data Administration with ad-hoc queries and data validation.
• Assist Partners with ad-hoc client inquiries.
• Create monthly recurring Journal Entries.
• Support in developing and producing schemas for the adoption of data analytics system.

Qualifications:

• Requires a Bachelor's degree in computer science, accounting, finance, or business.
• Must have prior background working extensively with Excel, report writers, VBA scripts and other SQL database extraction tools.
• Prior experience with finance and accounting systems such as Aderant is preferred.
• Highly competent working work with SQL select statements and relational database structures.
• Data analytics and accounting knowledge with ability to identify potential errors and analyze variances in financial data or statements.
• Ability to analyze and solve problems.
• Ability to manage sensitive and confidential information in an appropriate manner.
• Advanced knowledge and skill with Microsoft Excel.
• Advanced knowledge and skill with various software packages including spreadsheets, word processing, power point, databases and report writing software, such as SQL Query Analyzer.
• Ability to quickly learn software applications used for database information reporting.
• Ability to perform system configurations and testing for new applications.
• Ability to create and modify VBA scripts..
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.

Base salary for this position is $60,000 to $75,000 annually, depending on qualifications and experience. 

Responsibilities:

• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
• Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
• Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
• Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
• Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
• Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources. 
• Assist with coordination of incoming and outgoing file transfers.
• Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
• Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
• Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
• Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
• Delegate tasks to clerks and monitor their work product and deadlines.
• Complete other duties as assigned by IP Assistant Supervisor, attorneys and scientists, or Administration.

Qualifications:      

• Prior legal support experience is highly desirable, particularly in intellectual property. 
• Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent verbal communication skills.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Base salary for this position is $55,000 - $110,00 annually, depending on qualifications and experience. 

Responsibilities:

• Answer and route incoming calls on a multi-line telephone system and take detailed messages as needed.
• Greet clients, visitors, and vendors, notifying appropriate party of their arrival.
• Ensure neatness of lobby area, kitchen, conference and copy rooms.
• Monitor reception area so that non-employees are not permitted into office without being identified.
• Receive deliveries and route according to established procedure.
• Make vendor service calls for building and equipment as required.
• Notify supervisor, building security, and/or police of emergency or security problems as required.
• Maintain adequate stock of supplies for kitchen, conference and copy rooms.
• Set-up kitchen and conference areas for meetings and social events.
• Receive and distribute faxes according to procedure.
• Open, date stamp and process all mail, including courier packages.  Maintain cost entries according to established procedures.
• Prepare and update status reports, binders and charts.
• Input accurate billable hours into billing system.  Assist with corrections to WIPs.
• Assist with internal firm events and/or socials as requested.
• Assist the Business Development staff with the coordination of local seminars and events, including logistics, research, tracking, exhibit booth set ups, catering, etc.
• Work closely with OC Library Coordinator to provide library maintenance support.
• Lend support to the overall function of the office and perform other duties as requested by Supervisor and Administration.

Qualifications:

• Previous receptionist/phone experience is required. Cisco phone system experience is preferred.
• Must be proficient in the English language, communicating professionally.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Strong computer skills; proficient in Microsoft Office Suite.
• Able to pay attention to detail, follow procedures and work effectively with others.
• Must be customer-service oriented and present a professional image.
• Able to work with minimal supervision exercising good judgment and decision making.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Base salary for this position is $45,000-60,000 annually, depending on qualifications and experience. 

Supervisor’s Title: IP Assistant Supervisor 

Status: Full time, Non-Exempt

Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.

Location: New York

Responsibilities: 

• Prepare USPTO and client documents and form letters.
• Prepare reports using CPI docketing software, the internet, and the firm’s intranet.
• Assist with creation, collection, and organization of client files and binders.
• Scan documents, rename, and file appropriately in firm’s electronic client file management system.
• Enter attorney time in firm’s time tracking system, auditing and revising as necessary.
• Download issued patents from specified resources.
• Conduct and participate in training as necessary.
• Complete other duties as assigned by IP Assistants, Attorneys, or Scientist.

Qualifications:

• Previous clerical experience is preferred.
• Excellent proofreading, spelling, grammar, and punctuation skills.
• Excellent verbal communication skills.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Must be efficient, accurate, timely, flexible and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Base salary for this position is $45,000-55,000 annually, depending on qualifications and experience. 

Supervisor’s Title: IP Assistant Supervisor, Assigned Attorney(s) and/or Scientist(s)

Status: Full Time, Non-Exempt

Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m. Hybrid/Remote options available.  This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours.  This position requires ability to work overtime, which often cannot be predicted in advance.

Responsibilities:

• Assist attorneys in the prosecution of U.S. and foreign trademark and copyright cases, as well as Trademark Trial and Appeal Board (TTAB) cases, along with foreign oppositions and cancellations.
• Research third party use of marks, as well as trademark assignments and name/address change records in foreign countries.
• Prepare and file U.S. trademark and copyright applications with the USPTO.
• Prepare and assist with filing extensions of time, statements of use, combined affidavits, assignments, renewal applications, and responses to office actions with the USPTO.
• Prepare initial search opinion letters, cease and desist letters, foreign filing instruction letters, as well as foreign associate letters instructing the filing of opposition or cancellation proceedings.
• Prepare cost estimates for trademark prosecution and maintenance, including filings in foreign countries.
• Conduct, order and analyze trademark watching service reports; forward reports and results to assigned clients.
• Prepare and file all documents in connection with oppositions and cancellation actions or proceedings.
• Assist with the preparation of documents to be produced with the preparation of answers to discovery requests.
• Prepare registered user agreements, assignments and license agreements.
• Prepare various charts and status reports of domestic and foreign trademark and copyright protection.
• Provide coverage for the Trademark Department as requested. Conduct and participate in training as necessary.
• Other tasks as assigned by supervisors.

Qualifications:

• Bachelor's degree along with either a Paralegal Certificate or a written declaration from a supervising trademark attorney stating that the candidate is qualified to perform paralegal tasks.
• Minimum of one to three years of trademark paralegal experience.
• Courses in business and communication are helpful.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Experience working with iManage or similar document management system and research tools such as Saegis.
• Effective writing skills; excellent proofreading, spelling, grammar and punctuation.
• Able to work with minimal supervision exercising good judgment and decision making.
• Effective verbal communication skills.
• Able to analyze, organize and prioritize case information.
• Able to meet the Firm’s billable hour requirement or value added equivalent.
• Must be efficient, accurate, flexible, timely and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Able to lift and carry up to 15 pounds.    
• Must meet minimum testing requirements.

Base salary for this position is $70,000-$128,000 annually, depending on qualifications and experience. 

Status: Full-Time, Non-Exempt

Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m. Hybrid/Remote options available.  This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.

Knobbe Martens is a highly respected intellectual property law firm, offering legal services in all aspects of intellectual property and technology law.  The firm’s litigation group handles cases throughout the U.S. and coordinates strategy for disputes worldwide. Founded in California in 1962, the firm has about 300 lawyers and scientists based in offices located in Orange County, Los Angeles, New York, San Diego, San Francisco, Seattle and Washington D.C.  Knobbe Martens serves a diverse international client base, from multinational corporations to emerging businesses of all stages.

At Knobbe Martens, the health and well-being of our employees is of utmost importance. We offer competitive pay and health benefits, generous paid time off, a 401(k) plan with employer contribution, a flexible spending account, educational assistance, wellness programs, and more. Details related to benefits will be confirmed at time of hire.

More information about the firm can be found at www.knobbe.com.

Responsibilities:

• Maintain recruiting files, database and materials.
• Maintain viRecruit database for candidates updating candidate information as necessary.
• Maintain and distribute recruiting materials to law schools and event sites as directed.
• Assist with the preparation of weekly Attorney Recruiting Committee meetings.
• Prepare and update spreadsheets, charts, and documents as directed.
• Assist with maintenance of social media sites and website.
• Conduct research and collect statistical data as directed.
• Assist with Attorney Recruiting programs and events.
• Assist with preparation for champagne toasts and welcome events.
• Assist with introductions during office tours.
• Assist with coordination of Summer Associate Program.
• Assist with coordination of promotional events.
• Assist with coordination of spring and fall On Campus Interviews.
• Proof read draft announcements.
• Copy, mail, scan and file documents as requested.
• Prepare and process check requests as directed.
• Other administrative duties as assigned by Attorney Recruiting Manager.

Qualifications:

• College level courses in business and communication are preferred.
• Prior administrative and recruiting experience is highly desirable. 
• Excellent computer skills; proficient in Microsoft Office Suite and Adobe.
• Effective writing skills; excellent proofreading, spelling, grammar and punctuation.
• Effective verbal communication skills.
• Ability to work effectively with a variety of personalities and use a high level of judgment.
• Must be efficient, accurate, flexible, timely and have excellent attention to detail.
• Must be able to handle sensitive and confidential material with care.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Able to lift and carry up to 15 pounds.     
• Must meet minimum testing requirements.

Base salary for this position is $58,000-70,000 annually, depending on qualifications and experience. 

Responsibilities:

• Maintaining clean and organized conference rooms while exhibiting a high level of detail.
• Working with clients (internal and external, as directed) to select appropriate menus for catering business meetings and social events inside the office.
• Providing services outside the office such as when a Firm event is taking place at an alternate venue.
• Negotiating with caterers and delivery services on favorable rates, in accordance with Firm standards.
• Being accountable for orders placed and use Outlook/RSVP or other means of invitation to avoid over ordering.
• Reviewing all invoices and preparing check requests when applicable.
• Submit all receipts in ChromeRiver in a timely manner.
• Working collaboratively with IT staff and facilities to ensure conference room/meeting experience consistently meets expectations.
• Maintain adequate stock of supplies for break rooms, kitchens and conference rooms.
• Create inventory list of regular and specialty supplies used.
• Order regular supplies from Costco, arranging deliver and stock in secure area.
• Order specialty supplies from appropriate vendors.
• Check daily calendar to ensure scheduled lunches and dinners are ordered according to our events scheduler (MRM).
• Create and maintain menus according to attorney, staff and client dietary needs.
• Under direction, prepare and set up for any social events, such as table settings, event props, etc.
• Research and establish relationships with current and new caterers.
• Ensure all conference rooms have beverages and are clean and ready for use.
• Empty trash cans and remove left over items/equipment from conference rooms after meetings.
• Maintain kitchens in ready order.
• Maintain clean coffee pots and brew fresh coffee each morning.
• Daily loading/unloading of dishwashers.
• Ensure kitchen areas, hallways, conference rooms and appliances such as microwaves, coffee machines are clean and in proper condition for use.
• Clean refrigerators according to established schedule.
• Work with and maintain good relationships with vendors.
• Provide backup coverage at the Reception Desk as needed.
• Under direction, place maintenance calls for equipment as needed.

Qualifications:

• Event planning or catering experience preferred. 
• Must be customer-service oriented and present a professional image.
• Must be proficient in the English language, communicating professionally.
• Able to pay attention to detail, follow procedures and work effectively with others..
• Must be highly organized and manage time well.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 35 pounds.

Base salary for this position is $45,000 to $55,000 annually, depending on qualifications and experience. 

Responsibilities:

• Review all submitted conflict checks (preliminary requests, new client matters, existing client new matters, requests to change client matter information, etc.) to ensure information is complete and complies with established policy requirements.
• Perform thorough searches in the Knobbe Business Intake (KBI) system according to established procedures to determine if there are potential conflicts that require further analysis by attorneys. This involves careful, thorough analysis of all potential conflict hits, then compiling reports of relevant hits for attorney review.
• Maintain a pending conflict status log and follow-up with attorneys and their assistants as needed.
• Work with the Conflict Check Clerk to provide a final review of the firmwide Daily Conflict View with all conflict check information for each business day.
• Monitor emails to ensure urgent requests and quick search database requests are handled promptly.
• Provide new hire and follow-up training to staff and attorneys.
• Assist with transfer-in projects by expediting the inputting and searching of new matters.
• Provide coverage for weekly rotational tasks.
• Assist with special projects as instructed.
• Attend monthly department meetings.
• Other duties as assigned by supervisor.

Qualifications:

• Previous clerical and data entry experience demanding a high attention to detail is required. Business experience in an analytical role is preferred.
• Previous exposure to technical, medical or science terminology and intellectual property law is helpful.
• Bachelor’s degree is preferred.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Effective verbal communication skills.
• Strong organizational and analytical skills.
• Must be able to follow instruction and complete assignments in a timely manner.
• Able to thrive in a fast-paced, deadline driven, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift up to 15 pounds.

Base salary for this position is $60,000-$110,000 annually, depending on qualifications and experience. 

Supervisor: Conflicts Supervisor

Status: Non-Exempt

Hours: Monday through Friday, 8:30 am – 5:30 pm.  Hybrid remote options available. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.

Location: Any Knobbe office location.

Responsibilities:

• Process incoming and outgoing United States Patent and Trademark Office  documents.  
• Review correspondence to determine if dates need to be docketed, updated or closed.
• Provide quality control of outgoing Patent, Trademark and Copyright correspondence.
• Add and update matters to docketing system when required.
• Ensure that incoming correspondence is processed correctly and in a timely manner.
• Update and audit trail check of incoming and outgoing correspondence processed by peers.
• Other tasks as assigned by Supervisor.

Qualifications:

• Previous clerical and data entry experience demanding a high attention to detail.  Previous docketing experience  is desirable.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation a must
• Effective verbal communication skills.
• Quick learner and strong multi-tasking skills are required.
• Able to adapt to constantly changing procedures and rules.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Base salary for this position is $55,000 - $95,000 annually, depending on qualifications and experience. 

Responsibilities:

• Assist with the preparation and filing of Information Disclosure Statements and related references with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the Firm’s quality control requirements and USPTO regulations and deadlines.
• Prepare and understand Information Disclosure Statements of varying levels of complexity; remaining current on requirements.

• Maintain cited art workspaces for assigned clients’ patent portfolios.
• Transmit documents to clients, courts, the PTO, and other agencies via appropriate method of service.
• Prepare U.S. and foreign patent status reports for assigned clients’ patent portfolios, ensuring all due dates are met.
• Prepare U.S. and foreign patent family trees.
• Maintain personal timesheets in Carpe Diem (time entry software).

• Respond to client requests including providing estimates of monthly and/or quarterly billings, maintenance of prior art collections, and detailed data on patent families.

• Conduct and participate in training as necessary.
• Complete other duties as assigned by IP Assistant Supervisor, Attorneys, Scientists or Administration.

Qualifications:

• Minimum of one year of patent prosecution experience preferred.
• Previous experience with iManage, Private PAIR, EFS Web, CPI Docketing and online patent research tools is highly desirable.
• Excellent verbal and written communication skills.
• Must be efficient, accurate, flexible, organized and have excellent attention to detail.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Able to meet the Firm's billable hour requirement or value added equivalent.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Base salary for this position is $75,000 - $120,000 annually, depending on qualifications and experience. 

Responsibilities:

• Process incoming and outgoing International correspondence.
• Careful analysis of International correspondence to determine if dates need to be docketed, updated or closed.
• Provide quality control of outgoing Patent, Trademark and Copyright correspondence.
• Add and update matters to docketing system when required.
• Ensure that incoming correspondence is processed correctly and in a timely manner.
• Prepare standard docketing form letters.
• Update and audit trail check of incoming and outgoing correspondence processed by peers
• Other tasks as assigned by Supervisor.

Qualifications:

• Previous clerical and data entry experience demanding a high attention to detail. Previous experience as a Docketing Agent is desirable.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Strong analytical skills are required.
• Ability to extract dates and deadlines from complex written communications.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Effective verbal communication skills.
• Quick learner and strong multi-tasking skills are required.
• Able to adapt to constantly changing procedures and rules.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Base salary for this position is $55,000 - $95,000 annually, depending on qualifications and experience. 

Responsibilities: 

• Create and maintain case profiles, judicial profiles, court forms, litigation support services, and Federal, State, and local rules.
• Case management, including organizing all documents and files.
• Review and route incoming communication, e.g., faxes, emails and client correspondence, following up on deadlines as appropriate.
• Assist case attorneys in preparation of court documents and service of discovery.
• Coordinate and review final court documents prior to filing.
• Assist attorneys with document production.
• Schedule depositions with attorneys, clients, witnesses, and court reporters.
• Preparation and submission of motion and trial exhibits.
• Create pleading/discovery/trial binders.
• Attend trials, assisting in all aspects and details, including hotel arrangements, travel, team schedules, etc.
• Review all incoming court papers and forward same to Litigation Calendaring Department for input into calendaring software programs. Review all dates calendared for accuracy.
• Review weekly calendar draft making any necessary additions, changes or deletions prior to stated deadlines.
• Provide administrative assistance with expense summaries and client bills.
• Provide coverage for the Litigation Department as requested. Conduct and participate in training as necessary.
• Other duties as assigned by supervisors.

Qualifications:

• Bachelor’s degree along with a paralegal certificate. 
• Intellectual property litigation experience.
• Solid knowledge of federal e-filings, trial procedures and court rules.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Experience working with iManage or similar document management system, Adobe Acrobat, and Relativity preferred.
• Effective writing skills; excellent proofreading, spelling, grammar and punctuation.
• Able to work with minimal supervision exercising good judgment and decision making.
• Excellent verbal communication skills.
• Able to meet the Firm's billable hour requirement or value added equivalent.
• Must be efficient, accurate, flexible, timely and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 25 pounds.

Base salary for this position is $70,000 to $128,000 annually, depending on qualifications and experience. 

General Summary: Support patent attorney(s) and/or patent scientist(s) in the preparation of intellectual property related documents. Lend support for client portfolio management. Work cohesively with team members and attorneys to ensure efficient support of time billers, administrative tasks, and client service.  

Responsibilities:

• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
• Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
• Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
• Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
• Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
• Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources. 
• Assist with coordination of incoming and outgoing file transfers.
• Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
• Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
• Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
• Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
• Delegate tasks to clerks and monitor their work product and deadlines.
• Complete other duties as assigned by IP Assistant Supervisor, attorneys and scientists, or Administration.

Qualifications:     

• Prior legal support experience is highly desirable, particularly in intellectual property. 
• Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.

• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.

• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent verbal communication skills.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Base salary for this position is $55,000 - $110,000 annually, depending on qualifications and experience. 

Responsibilities:

• Monitor the IPP’s docket in advance to ensure basic procedural due dates and extensions of due dates are current; send updates to the docketing department as needed.
• Under direction of IPP, prepare time-sensitive form letters to clients and foreign associates necessary to complete formal requirements in foreign patent offices.
• Assist IPP’s in appropriate response to client requests and to foreign associates regarding formal requirements and/or bibliographic details. Ensure accuracy of formal documents being sent to clients for signature.
• Research status of formalities and filings using the firm’s electronic client file management system, and follow-up with foreign associates as needed.
• Check status of applications using foreign patent office websites.
• Under direction of IPP/attorney, research and prepare cost estimates for filings in various countries. Prepare letters to clients providing cost estimates and requesting instructions, which will be sent by the attorney.
• Under direction of IPP, prepare and file responses with the PCT via USPTO website.
• Order formalized drawings from drafting department and review for accuracy prior to filing.
• Order certified priority documents and certified assignments via USPTO website.  Ensure receipt by investigating delays or following up on orders with the USPTO.
• Submit conflict check requests to open electronic client files and new matters in docketing and billing systems.
• Scan documents, rename, and file appropriately in firm’s electronic client file management system. Prepare FedEx packages enclosing original documents to various foreign associates.
• Complete other duties as assigned by IPPs, attorneys, or supervisor.       

Qualifications:

• Previous legal experience, particularly foreign patent experience, is preferred.
• Strong written and verbal communication skills.
• Strong computer skills; proficient in Microsoft Office Suite.
• Strong proofreading, spelling, grammar, and punctuation skills.
• Must be efficient, accurate, timely, flexible and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.

Base salary for this position is $45,000 - $60,000 annually, depending on qualifications and experience. 

Responsibilities:

• Edit proformas.
• Compare draft bills to WIPs to ensure accuracy.
• Comply with special billing requests from attorneys and clients.
• Enter costs into billing system.
• Mail invoices to clients.
• Complete special projects as assigned by Controller.

Qualifications:

• General knowledge of accounting with ability to analyze and issue accurate invoices.
• Experience with Aderant billing software preferred.
• Courses in business or accounting are helpful.
• Must be efficient, accurate, timely, flexible, organized and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Supervisor’s Title: Controller

Status: Full time, Non-Exempt

Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m.  Hybrid and Remote options available. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted.

Location: San Diego, CA

Base salary for this position is $53,000 - $83,000 annually, depending on qualifications and experience. 

Responsibilities:

• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
• Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
• Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
• Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
• Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
• Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources. 
• Assist with coordination of incoming and outgoing file transfers.
• Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
• Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
• Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
• Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
• Delegate tasks to clerks and monitor their work product and deadlines.
• Complete other duties as assigned by IP Assistant Supervisor, attorneys and scientists, or Administration.

Qualifications:      

• Prior legal support experience is highly desirable, particularly in intellectual property. 
• Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.

• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.

• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent verbal communication skills.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Supervisor’s Title: IP Assistant Supervisor, Assigned Attorney(s) and/or Scientist(s)

Status: Full time, Non-Exempt

Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m.  Hybrid/Remote options available. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.

Location: Seattle, WA

Base salary for this position is $55,000 - $110,000 annually, depending on qualifications and experience. 

Responsibilities:

• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
• Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
• Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
• Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
• Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
• Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources. 
• Assist with coordination of incoming and outgoing file transfers.
• Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
• Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
• Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
• Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
• Delegate tasks to clerks and monitor their work product and deadlines.
• Complete other duties as assigned by IP Assistant Supervisor, attorneys and scientists, or Administration.

Qualifications:     

• Prior legal support experience is highly desirable, particularly in intellectual property. 
• Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.

• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.

• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent verbal communication skills.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Base salary for this position is $55,000 - $110,000 annually, depending on qualifications and experience.