Current Openings

Responsibilities: 

• Create and maintain case profiles, judicial profiles, court forms, litigation support services, and Federal, State, and local rules.
• Case management, including organizing all documents and files.
• Review and route incoming communication, e.g., faxes, emails and client correspondence, following up on deadlines as appropriate.
• Assist case attorneys in preparation of court documents and service of discovery.
• Coordinate and review final court documents prior to filing.
• Assist attorneys with document production.
• Schedule depositions with attorneys, clients, witnesses, and court reporters.
• Preparation and submission of motion and trial exhibits.
• Create pleading/discovery/trial binders.
• Attend trials, assisting in all aspects and details, including hotel arrangements, travel, team schedules, etc.
• Review all incoming court papers and forward same to Litigation Calendaring Department for input into calendaring software programs. Review all dates calendared for accuracy.
• Review weekly calendar draft making any necessary additions, changes or deletions prior to stated deadlines.
• Provide administrative assistance with expense summaries and client bills.
• Provide coverage for the Litigation Department as requested. Conduct and participate in training as necessary.
• Other duties as assigned by supervisors.

Qualifications:

• Bachelor’s degree along with a paralegal certificate. 
• Intellectual property litigation experience.
• Solid knowledge of federal e-filings, trial procedures and court rules.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Experience working with iManage or similar document management system, Adobe Acrobat, and Relativity preferred.
• Effective writing skills; excellent proofreading, spelling, grammar and punctuation.
• Able to work with minimal supervision exercising good judgment and decision making.
• Excellent verbal communication skills.
• Able to meet the Firm's billable hour requirement or value added equivalent.
• Must be efficient, accurate, flexible, timely and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 25 pounds.

Responsibilities:

• Monitor the IPP’s docket in advance to ensure basic procedural due dates and extensions of due dates are current; send updates to the docketing department as needed.
• Under direction of IPP, prepare time-sensitive form letters to clients and foreign associates necessary to complete formal requirements in foreign patent offices.
• Assist IPP’s in appropriate response to client requests and to foreign associates regarding formal requirements and/or bibliographic details. Ensure accuracy of formal documents being sent to clients for signature.
• Research status of formalities and filings using the firm’s electronic client file management system, and follow-up with foreign associates as needed.
• Check status of applications using foreign patent office websites.
• Under direction of IPP/attorney, research and prepare cost estimates for filings in various countries. Prepare letters to clients providing cost estimates and requesting instructions, which will be sent by the attorney.
• Under direction of IPP, prepare and file responses with the PCT via USPTO website.
• Order formalized drawings from drafting department and review for accuracy prior to filing.
• Order certified priority documents and certified assignments via USPTO website.  Ensure receipt by investigating delays or following up on orders with the USPTO.
• Submit conflict check requests to open electronic client files and new matters in docketing and billing systems.
• Scan documents, rename, and file appropriately in firm’s electronic client file management system. Prepare FedEx packages enclosing original documents to various foreign associates.
• Complete other duties as assigned by IPPs, attorneys, or supervisor.       

Qualifications:

• Previous legal experience, particularly foreign patent experience, is preferred.
• Strong written and verbal communication skills.
• Strong computer skills; proficient in Microsoft Office Suite.
• Strong proofreading, spelling, grammar, and punctuation skills.
• Must be efficient, accurate, timely, flexible and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.

Responsibilities:

• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
• Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
• Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
• Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
• Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
• Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources. 
• Assist with coordination of incoming and outgoing file transfers.
• Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
• Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
• Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
• Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
• Delegate tasks to clerks and monitor their work product and deadlines.
• Complete other duties as assigned by IP Assistant Supervisor, attorneys and scientists, or Administration.

Qualifications:      

• Prior legal support experience is highly desirable, particularly in intellectual property. 
• Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.

• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.

• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent verbal communication skills.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Responsibilities:

• Assist attorneys in the prosecution of U.S. and foreign trademark and copyright cases, as well as Trademark Trial and Appeal Board (TTAB) cases, along with foreign oppositions and cancellations.
• Research third party use of marks, as well as trademark assignments and name/address change records in foreign countries.
• Prepare and file U.S. trademark and copyright applications with the USPTO.
• Prepare and assist with filing extensions of time, statements of use, combined affidavits, assignments, renewal applications, and responses to office actions with the USPTO.
• Prepare initial search opinion letters, cease and desist letters, foreign filing instruction letters, as well as foreign associate letters instructing the filing of opposition or cancellation proceedings.
• Prepare cost estimates for trademark prosecution and maintenance, including filings in foreign countries.
• Conduct, order and analyze trademark watching service reports; forward reports and results to assigned clients.
• Prepare and file all documents in connection with oppositions and cancellation actions or proceedings.
• Assist with the preparation of documents to be produced with the preparation of answers to discovery requests.
• Prepare registered user agreements, assignments and license agreements.
• Prepare various charts and status reports of domestic and foreign trademark and copyright protection.
• Provide coverage for the Trademark Department as requested. Conduct and participate in training as necessary.
• Other tasks as assigned by supervisors.

Qualifications:

• Bachelor's degree along with either a Paralegal Certificate or a written declaration from a supervising trademark attorney stating that the candidate is qualified to perform paralegal tasks.
• Minimum of one to three years of trademark paralegal experience.
• Courses in business and communication are helpful.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Experience working with iManage or similar document management system and research tools such as Saegis.
• Effective writing skills; excellent proofreading, spelling, grammar and punctuation.
• Able to work with minimal supervision exercising good judgment and decision making.
• Effective verbal communication skills.
• Able to analyze, organize and prioritize case information.
• Able to meet the Firm’s billable hour requirement or value added equivalent.
• Must be efficient, accurate, flexible, timely and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Able to lift and carry up to 15 pounds.    
• Must meet minimum testing requirements.

General Summary:  Thrive as an individual while enjoying the support of a team.  Position requires the ability to manage multiple projects at once, effectively communicate and work well with others, and exercise exceptional organizational skill.  Transfer Agents process data and files being transferred into and out of Knobbe Martens according to established procedures.  They work cohesively with team members and attorneys to ensure efficient client service.

Responsibilities: 

• Communicate with requesting prosecution team on urgent needs and other issues that may arise during transfer.
• Process files transferred to Knobbe Martens (Tran In).
• Obtain conflict subject matter and run conflict check.
• Review files to identify urgent matters, determine relationships, and assign matter codes.
• Collect and manage data for entry into docketing system.
• Perform docketing data entry and verify matter status.
• Advise prosecution team on required documentation to finalize transfer before the USPTO.
• Coordinate file history scanning, downloading and saving to appropriate iManage workspaces.
• Coordinate transfer efforts with identified Prosecution Teams as needed.
• Process files transferred out from Knobbe Martens (Tran Out)
• Collect and manage data extraction for transfer
• Prepare docket report excluding proprietary/internal dates
• Coordinate iManage file extraction.
• Coordinate completion of documentation required to finalize transfer before the USPTO.
• Notify foreign associates of change in responsibility.
• Perform data updates to docketing system and verify matter status.
• Coordinate completion of transfer with new counsel.
• Conduct and participate in training as necessary.
• Complete other duties as assigned by Supervisor(s).

Qualifications:

• Knowledge of patent, trademark and copyright prosecution and previous experience as a Docketing Agent preferred.
• Previous clerical and data entry experience demanding a high attention to detail.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Effective verbal communication skills.
• Must be efficient, accurate, timely, flexible and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Responsibilities:

• Maintain the Firm’s personal computers in working order and telephone systems for all offices.
• Ensure problems with hardware, software and cabling are handled in a timely manner.
• Identify, analyze and solve user problems; answer user questions.
• Install and/or relocate telephones as needed.
• Maintain printers in working order.
• Install and/or relocate computers and software as necessary.
• Maintain an accurate inventory of all PCs.
• Assist with Customer Support Help Desk calls.
• Maintain and log all support calls.
• Assist the Director of IT as needed.

Qualifications:

• A minimum of one to three years of IT experience is preferred with law firm experience preferred.
• Excellent computer skills: proficient in Microsoft Windows and Microsoft Office Suite.
• Ability to analyze and solve problems.
• Ability to communicate clearly and interface diplomatically with all personnel.
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.

• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Responsibilities:

• Ensure website quality and maximize website performance. This includes identifying and implementing website updates using Content Management System, consistently auditing website for accuracy and maximum performance, as well as identifying opportunities to improve content and functionality.
• Obtain monthly statistics related to traffic and work with Supervisor to distribute report internally to applicable individuals.
• Manage proposals for future improvements and maintenance to the website. Communicate and track suggestions for changes to ensure proper prioritization. Work with Firm’s agency to understand financial impact of such changes. Assist in developing recommendations for the Business Development Committee’s consideration.
• Manage newsletter and blog teams to produce content on a weekly basis via reminders, obtaining approvals for content, and publishing to website.
• Coordinate legal alerts to send out to targeted email lists.
• Maintain relationships and accounts with content distribution partners.
• Create email invitations for events and seminars within established templates.
• Work with Business Development Coordinators to ensure correct criteria is utilized in determining marketing lists for applicable email marketing initiatives.
• Manage the Firm’s social media accounts and strategy. This is accomplished through the execution of social media campaigns; maximizing followers and content engagement by leveraging various social media platforms; and monitoring social media for comments, positive and negative, and work with Director of Business Development and Chair of Business Development Committee to determine appropriate response.
• Additional duties as assigned by Supervisor.

Qualifications:

• Bachelor’s degree or equivalent law firm experience required.
• Digital marketing experience required.
• Excellent computer skills; working knowledge of HTML codes and proficient in Microsoft Office Suite, Adobe InDesign and Photoshop.
• Must be efficient, accurate, flexible, timely, organized and have excellent analytical skills.
• Effective writing skills; excellent proofreading, spelling, grammar and punctuation.
• Effective verbal communication skills.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.     

Responsibilities:

• Process incoming and outgoing United States Patent and Trademark Office  documents.  
• Review correspondence to determine if dates need to be docketed, updated or closed.
• Provide quality control of outgoing Patent, Trademark and Copyright correspondence.
• Add and update matters to docketing system when required.
• Ensure that incoming correspondence is processed correctly and in a timely manner.
• Update and audit trail check of incoming and outgoing correspondence processed by peers.
• Other tasks as assigned by Supervisor.

Qualifications:

• Previous clerical and data entry experience demanding a high attention to detail.  Previous docketing experience  is desirable.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation a must
• Effective verbal communication skills.
• Quick learner and strong multi-tasking skills are required.
• Able to adapt to constantly changing procedures and rules.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Responsibilities:

• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
• Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
• Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
• Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
• Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
• Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources. 
• Assist with coordination of incoming and outgoing file transfers.
• Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
• Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
• Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
• Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
• Delegate tasks to clerks and monitor their work product and deadlines.
• Complete other duties as assigned by IP Assistant Supervisor, attorneys and scientists, or Administration. 

Qualifications:      

• Prior legal support experience is highly desirable, particularly in intellectual property. 
• Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent verbal communication skills. 
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.

Responsibilities:

• Answer and route incoming calls on a multi-line telephone system and take detailed messages as needed.
• Greet clients, visitors, and vendors, notifying appropriate party of their arrival.
• Ensure neatness of lobby area, kitchen, conference and copy rooms.
• Monitor reception area so that non-employees are not permitted into office without being identified.
• Receive deliveries and route according to established procedure.
• Make vendor service calls for building and equipment as required.
• Notify supervisor, building security, and/or police of emergency or security problems as required.
• Maintain adequate stock of supplies for kitchen, conference and copy rooms.
• Set-up kitchen and conference areas for meetings and social events.
• Receive and distribute faxes according to procedure.
• Open, date stamp and process all mail, including courier packages.  Maintain cost entries according to established procedures.
• Prepare and update status reports, binders and charts.
• Input accurate billable hours into billing system.  Assist with corrections to WIPs.
• Assist with internal firm events and/or socials as requested.
• Assist the Business Development staff with the coordination of local seminars and events, including logistics, research, tracking, exhibit booth set ups, catering, etc.
• Work closely with OC Library Coordinator to provide library maintenance support.
• Lend support to the overall function of the office and perform other duties as requested by Supervisor and Administration.

Qualifications:

• Previous receptionist/phone experience is required. Cisco phone system experience is preferred.
• Must be proficient in the English language, communicating professionally.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Strong computer skills; proficient in Microsoft Office Suite.
• Able to pay attention to detail, follow procedures and work effectively with others.
• Must be customer-service oriented and present a professional image.
• Able to work with minimal supervision exercising good judgment and decision making.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Supervisor’s Title: IP Assistant Supervisor or Facilities Supervisor

Status: Full time, Non-Exempt

Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.

Responsibilities:

• Process incoming and outgoing International correspondence.
• Careful analysis of International correspondence to determine if dates need to be docketed, updated or closed.
• Provide quality control of outgoing Patent, Trademark and Copyright correspondence.
• Add and update matters to docketing system when required.
• Ensure that incoming correspondence is processed correctly and in a timely manner.
• Prepare standard docketing form letters.
• Update and audit trail check of incoming and outgoing correspondence processed by peers
• Other tasks as assigned by Supervisor.

Qualifications:

• Previous clerical and data entry experience demanding a high attention to detail. Previous experience as a Docketing Agent is desirable.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Strong analytical skills are required.
• Ability to extract dates and deadlines from complex written communications.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Effective verbal communication skills.
• Quick learner and strong multi-tasking skills are required.
• Able to adapt to constantly changing procedures and rules.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Responsibilities:

• Accurately process case information sheets and requests to open and close files.
• File and maintain documents in electronic client files, ensuring that correspondence and other documents are dated and named according to the firm naming convention.
• Assist paralegals in the transfer in and transfer out of client files.
• Prepare and edit letters and revise documents as appropriate. Proofread all work for accuracy, grammar, and formatting prior to return to the paralegal.
• Copy, mail, email and/or distribute correspondence and other projects as instructed by paralegals.
• Input, edit and/or close billable time entries for paralegals into Carpe Diem.
• Audit monthly Carpe Diem time and expense entries for errors, making revisions as directed by paralegals.
• Complete other tasks as assigned by Supervisor or Trademark Paralegals.

Qualifications:

• Previous clerical experience is preferred.
• Proficient in Microsoft Office Suite.
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Responsibilities:   

• Assist with the organization of client electronic and/or physical files.
• Scan or forward incoming discovery and other correspondence into appropriate client files and binders, prepare labels and envelopes as necessary.
• Download and distribute court documents associated with notices of electronic filings to litigation teams.
• Receive and distribute incoming litigation related mail to assigned Paralegal(s) and Attorney(s). 
• Scan mail and other documents, rename, and file electronically in the firm’s client file management system.
• Assist teams with discovery documents, research files and databases as instructed for relevant motion or trial documents.
• Review electronic documents for quality control; prepare binders as needed for depositions, hearings and/or trial.
• Prepare outgoing materials for shipping or mailing, create labels and envelopes as necessary.
• Perform quality control on documents as needed.
• Maintain and order department supplies.
• Attend trials and/or hearings as necessary.
• Conduct and participate in training as necessary.
• Complete other duties as assigned by Attorneys, Paralegals, or Supervisors.

Qualifications:

• Previous clerical experience is required; familiarity with legal documents is preferred.
• Excellent computer skills, including Microsoft Office Suite.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Effective verbal communication skills.
• Must be efficient, accurate, timely, flexible, organized and have excellent attention to detail.
• Must be available for occasional travel if case demands.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Responsibilities:

• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
• Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
• Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
• Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
• Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
• Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources. 
• Assist with coordination of incoming and outgoing file transfers.
• Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
• Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
• Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
• Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
• Delegate tasks to clerks and monitor their work product and deadlines.
• Complete other duties as assigned by IP Assistant Supervisor, attorneys and scientists, or Administration.

Qualifications:     

• Prior legal support experience is highly desirable, particularly in intellectual property. 
• Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.

• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.

• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent verbal communication skills.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Responsibilities:

• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
• Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
• Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
• Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
• Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
• Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources. 
• Assist with coordination of incoming and outgoing file transfers.
• Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
• Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
• Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
• Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
• Delegate tasks to clerks and monitor their work product and deadlines.
• Complete other duties as assigned by IP Assistant Supervisor, attorneys and scientists, or Administration.

Qualifications:     

• Prior legal support experience is highly desirable, particularly in intellectual property. 
• Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.

• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.

• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent verbal communication skills.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.

Responsibilities:

• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
• Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
• Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
• Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
• Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
• Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources. 
• Assist with coordination of incoming and outgoing file transfers.
• Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
• Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
• Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
• Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
• Delegate tasks to clerks and monitor their work product and deadlines.
• Complete other duties as assigned by IP Assistant Supervisor, attorneys and scientists, or Administration.

Qualifications:      

• Prior legal support experience is highly desirable, particularly in intellectual property. 
• Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.
• Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
• Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.
• Excellent computer skills; proficient in Microsoft Office Suite.
• Excellent verbal communication skills.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.
• Able to lift and carry up to 15 pounds.