Current Openings
Seize an opportunity where team-play, camaraderie, diversity, intelligence and relationships thrive and bringing out the best in each other is an everyday thing.
Below you will find current openings for all attorney positions.
Attorney – Chemistry Litigation
Washington D.C., Orange County, CA, or Seattle, WA offices
We are looking for an ANDA litigator with 5-10 years of experience. A degree in chemistry or a related field is preferred. Candidates must have strong academic credentials and superior written and verbal communication skills.
Base salary range for this position is $205, 000 - $305,000 annually, depending on qualifications and experience. The compensation for this position may also include annual bonuses.
- Washington DC
- Orange County
- Seattle
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: Recruiting Manager.
EOE, including Disability/Vets. Knobbe Martens will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative Ordinance and the San Francisco Fair Chance Ordinance.
Attorney – Trademark
We are looking for associate attorney candidates with 5-8 years of legal experience in Trademark law, including trademark prosecution, agreements, clearance, strategic advice, counseling, and enforcement. Candidate should have experience in responding to office actions, clearance searches and analysis, foreign filings, U.S. and foreign oppositions/cancellations, trademark enforcement, and drafting license and settlement agreements. Candidates must have strong academic credentials and a minimum of 4 years’ experience working at a law firm, as well as superior written and verbal communication skills.
Base salary range for this position is $205,000 - $305,000 annually, depending on qualifications and experience. The compensation for this position may also include annual bonuses.
- Los Angeles
- New York
- Orange County
- San Diego
- San Francisco
- Seattle
- Washington DC
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: Recruiting Manager.
EOE, including Disability/Vets. Knobbe Martens will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative Ordinance and the San Francisco Fair Chance Ordinance.
Attorney - Chem/Pharma
Open to any office in CA, NY or D.C.
We are looking for associate with a Ph.D. in Chemistry with 2-4 years of patent prosecution and counseling experience. Candidates must have strong academic credentials, as well as superior written and verbal communication skills.
Base salary range for this position is $205,000 - $280,000 annually, depending on qualifications and experience. The compensation for this position may also include annual bonuses.
- Los Angeles
- New York
- Orange County
- San Diego
- San Francisco
- Washington DC
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: Recruiting Manager.
EOE, including Disability/Vets. Knobbe Martens will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative Ordinance and the San Francisco Fair Chance Ordinance.
Attorney – Biotechnology Litigation
We are looking for a biotechnology patent litigation associate with at least 2 years of experience. Candidates must possess a Ph.D. in biology, molecular biology, cellular biology, biochemistry or related disciplines. Candidates must also have strong academic credentials.
Base salary range for this position is $205,000 - $305,000 annually, depending on qualifications and experience. The compensation for this position may also include signing bonuses and annual bonuses.
- Los Angeles
- Orange County
- Washington DC
- Seattle
- New York
- Seattle
- Washington DC
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: Recruiting Manager.
EOE, including Disability/Vets. Knobbe Martens will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative Ordinance and the San Francisco Fair Chance Ordinance.
Below you will find current openings for all professional staff positions.
Interim Manager of Business & Practice Development
Irvine, Los Angeles or San Diego
Knobbe Martens is one of the largest IP law firms in the U.S., with close to 300 lawyers and scientists representing the complete spectrum of technologies and IP practice areas and is looking for an Interim Director of Business and Practice Development. Reports to the firm’s Chief Marketing Officer and works closely with the firm’s Business Development Committee and practice chairs. In addition, the position works directly with all of the firm’s professionals to identify and pursue new business opportunities, support the marketing efforts of individual attorneys and promote the firm’s brand. Demonstrates a strategic approach to marketing and business development and the ability to work collaboratively in a fast-moving setting involving multiple internal clients.
- Bachelor’s degree required with a minimum of three years demonstrated experience in managing the marketing program of a large law firm.
- Strong project management skills with superior initiative to follow through.
- Excellent oral and written communication skills.
- Excellent interpersonal, organizational, and analytical capabilities.
- Proficient in MS Word and Excel
Status: Temporary; Full-time
Hours: Monday through Friday, 8:30-5:30pm. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. Hybrid/Remote options available. This position requires ability to work overtime, which often cannot be predicted in advance.
Salary Range: $140-$160K, depending on qualifications and experience.
- Orange County
- Los Angeles
- San Diego
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: HR Recruiting Manager.
EOE, including Disability/Vets. Knobbe Martens will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative Ordinance.
Accounting Specialist/Billing
Irvine, CA
General Summary: Perform monthly billing cycle procedures and other billing department operations. Work cohesively with team members and attorneys to ensure efficient and superior client service.
Responsibilities:
- Edit Prebills.
- Compare draft bills to Prebills to ensure accuracy.
- Comply with special billing requests from attorneys and clients.
- Enter costs into billing system.
- Mail invoices to clients.
- Complete special projects as assigned by Controller.
Qualifications:
- General knowledge of accounting with ability to analyze and issue accurate invoices.
- Experience with Aderant billing software preferred.
- Courses in business or accounting are helpful.
- Must be efficient, accurate, timely, flexible, organized and have excellent attention to detail.
- Able to thrive in a fast-paced, dynamic environment.
- Team player and a positive attitude is a must.
- Must meet minimum testing requirements.
- Able to lift and carry up to 15 pounds.
Base salary for this position is $58,000 to $83,000 annually, depending on qualifications and experience.
Status: Full time, Non-Exempt
Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m. Hybrid and Remote options available. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted.
- Orange County
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: HR Recruiting Manager.
EOE, Including Disability/Vets
At Knobbe Martens, the health and well-being of our employees is of utmost importance. We offer competitive pay and health benefits, generous paid time off, a 401(k) plan with employer contribution, a flexible spending account, educational assistance, wellness programs, and more. Details related to benefits will be confirmed at time of hire.
More information about the firm can be found at www.knobbe.com.
U.S. Docketing Agent
Irvine, CA
General Summary: Responsible for calendaring and managing dates for U.S. Patents, Trademarks and Copyright matters according to established procedures. Work cohesively with team members and attorneys to provide efficient support of docketing tasks and superior client service
Responsibilities:
- Process incoming and outgoing United States Patent and Trademark Office documents.
- Review correspondence to determine if dates need to be docketed, updated or closed.
- Provide quality control of outgoing Patent, Trademark and Copyright correspondence.
- Add and update matters to docketing system when required.
- Ensure that incoming correspondence is processed correctly and in a timely manner.
- Update and audit trail check of incoming and outgoing correspondence processed by peers.
- Other tasks as assigned by Supervisor.
Qualifications:
- Previous clerical and data entry experience demanding a high attention to detail. Previous docketing experience is desirable.
- Excellent computer skills; proficient in Microsoft Office Suite.
- Effective writing skills; excellent proofreading, spelling, grammar, and punctuation a must
- Effective verbal communication skills.
- Quick learner and strong multi-tasking skills are required.
- Able to adapt to constantly changing procedures and rules.
- Able to thrive in a fast-paced, dynamic environment.
- Team player and a positive attitude is a must.
- Must meet minimum testing requirements.
- Able to lift and carry up to 15 pounds.
Base salary for this position is $55,000 - $95,000 annually, depending on qualifications and experience.
Supervisor’s Title: International Docketing Supervisor
Status: Full Time, Non-Exempt
Hours: Monday through Friday, 9:30 a.m. to 6:30 p.m. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. Hybrid/Remote options available. This position requires ability to work overtime, which often cannot be predicted in advance.
- Orange County
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: HR Recruiting Manager.
At Knobbe Martens, the health and well-being of our employees is of utmost importance. We offer competitive pay and health benefits, generous paid time off, a 401(k) plan with employer contribution, a flexible spending account, educational assistance, wellness programs, and more. Details related to benefits will be confirmed at time of hire.
More information about the firm can be found at www.knobbe.com.
EOE, including Disability/Vets
Intellectual Property Assistant
Washington, D.C.
General Summary: Support patent attorney(s) and/or patent scientist(s) in the preparation of intellectual property related documents. Lend support for client portfolio management. Work cohesively with team members and attorneys to ensure efficient support of time billers, administrative tasks, and client service.
Responsibilities:
- Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
- Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
- Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
- Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
- Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
- Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
- Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
- Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources.
- Assist with coordination of incoming and outgoing file transfers.
- Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
- Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
- Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
- Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
- Delegate tasks to clerks and monitor their work product and deadlines.
- Complete other duties as assigned by IP Assistant Supervisor, attorneys and scientists, or Administration.
Qualifications:
- Prior legal support experience is highly desirable, particularly in intellectual property.
- Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.
- Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
- Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.
- Excellent computer skills; proficient in Microsoft Office Suite.
- Excellent verbal communication skills.
- Able to thrive in a fast-paced, dynamic environment.
- Team player and a positive attitude is a must.
- Must meet minimum testing requirements.
- Able to lift and carry up to 15 pounds.
Base salary for this position is $55,000 - $110,000 annually, depending on qualifications and experience.
Supervisor’s Title: IP Assistant Supervisor, Assigned Attorney(s) and/or Scientist(s)
Status: Full time, Non-Exempt
Hours: Monday through Friday, 9:00 a.m. to 6:00 p.m. Hybrid/Remote options available. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.
- Washington DC
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: HR Recruiting Manager.
EOE, including Disability/Vets.
At Knobbe Martens, the health and well-being of our employees is of utmost importance. We offer competitive pay and health benefits, generous paid time off, a 401(k) plan with employer contribution, a flexible spending account, educational assistance, wellness programs, and more. Details related to benefits will be confirmed at time of hire.
More information about the firm can be found at www.knobbe.com.
International Docketing Agent
Irvine, CA
General Summary: Responsible for reviewing incoming correspondence to calendar and manage dates for foreign Patents and Trademarks matters. Work cohesively with team members to provide reliable dockets and efficient support for attorneys and staff.
Responsibilities:
- Process incoming International correspondence.
- Careful analysis of International correspondence to determine if dates need to be docketed, updated or closed.
- Provide quality control review of outgoing Patent and Trademark applications and responses.
- Add and update matters in the docketing system.
- Ensure that incoming correspondence is processed correctly and in a timely manner.
- Review work processed by docketing agents.
- Other tasks as assigned by Supervisor.
- Legal experience or interest.
- Previous clerical and data entry experience demanding a high attention to detail. Previous experience as a Docketing Agent is desirable.
- Excellent computer skills and tech savvy; proficient in Microsoft Office Suite. Knowledge of Computer Packages, Inc. (CPi) is a plus.
- Strong analytical skills are required.
- Ability to extract dates and deadlines from complex written communications.
- Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
- Effective verbal communication skills.
- Quick learner and strong multi-tasking skills are required.
- Able to adapt to constantly changing procedures and rules.
- Able to thrive in a fast-paced, dynamic environment.
- Team player, ability to receive and give constructive criticism, and a positive attitude is a must.
- Must meet minimum testing requirements.
- Ability to manage high volume of correspondence with minimal supervision.
- Able to lift and carry up to 15 pounds.
Base salary for this position is $55,000 - $95,000 annually, depending on qualifications and experience.
Supervisor’s Title: International Docketing Supervisor
Status: Full Time, Non-Exempt
Hours: Monday through Friday, 9:30 a.m. to 6:30 p.m. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. Hybrid/Remote options available. This position requires ability to work overtime, which often cannot be predicted in advance.
- Orange County
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: HR Recruiting Manager.
EOE, Including Disability/Vets
At Knobbe Martens, the health and well-being of our employees is of utmost importance. We offer competitive pay and health benefits, generous paid time off, a 401(k) plan with employer contribution, a flexible spending account, educational assistance, wellness programs, and more. Details related to benefits will be confirmed at time of hire.
More information about the firm can be found at www.knobbe.com.
Intellectual Property Assistant
Irvine, CA
General Summary: Support patent attorney(s) and/or patent scientist(s) in the preparation of intellectual property related documents. Lend support for client portfolio management. Work cohesively with team members and attorneys to ensure efficient support of time billers, administrative tasks, and client service.
Responsibilities:
- Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
- Monitor filing deadlines noted on docket reports for all US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to Docketing department.
- Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and correspondence ensuring that all documents are timely reported to the client.
- Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office and other agencies via appropriate firm methods.
- Create, maintain and organize electronic and paper files; maintain client preferences and contacts within firm systems.
- Assist in the coordination of client billing and time entry, auditing and revising as necessary and following client specific instructions.
- Run conflict checks to ensure that files are generated; follow up to ensure files are opened timely and maintained accurately.
- Perform research as requested using Private PAIR, TARR, eSpace, WIPO and other reference sources.
- Assist with coordination of incoming and outgoing file transfers.
- Interact effectively with Accounting, Docketing, Litigation, International Patent, Trademark and other departments as required in support of attorney and/or scientist workload requirements.
- Provide administrative support such as expense report reconciliation utilizing Chrome River, screen calls and assist callers, schedule couriers and notarial services, and coordinate drafting and word processing as needed.
- Maintain attorney appointment and due date calendars ensuring that all dates are met, coordinate schedules, organize meetings, and handle travel arrangements as directed.
- Provide coverage for IP Assistants as requested; conduct and participate in training as necessary.
- Delegate tasks to clerks and monitor their work product and deadlines.
- Complete other duties as assigned by IP Assistant Supervisor, attorneys and scientists, or Administration.
Qualifications:
- Prior legal support experience is highly desirable, particularly in intellectual property.
- Previous experience with iManage, private PAIR, EFS web and CPI Docketing preferred.
- Effective writing skills; excellent proofreading, spelling, grammar, and punctuation.
- Must be efficient, accurate, flexible, timely, organized and have excellent attention to detail.
- Excellent computer skills; proficient in Microsoft Office Suite.
- Excellent verbal communication skills.
- Able to thrive in a fast-paced, dynamic environment.
- Team player and a positive attitude is a must.
- Must meet minimum testing requirements.
- Able to lift and carry up to 15 pounds.
Base salary: $55,000 - $110,000 annually, depending on qualifications and experience.
Status: Full time, Non-Exempt
Hours: Monday through Friday, 9:00 a.m. to 6:00 p.m. Hybrid/Remote options available. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.
- Orange County
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: HR Recruiting Manager.
EOE, Including Disability/Vets
At Knobbe Martens, the health and well-being of our employees is of utmost importance. We offer competitive pay and health benefits, generous paid time off, a 401(k) plan with employer contribution, a flexible spending account, educational assistance, wellness programs, and more. Details related to benefits will be confirmed at time of hire.
More information about the firm can be found at www.knobbe.com.
Litigation Paralegal
Open to any of our office locations
General Summary: Support attorneys in the preparation and prosecution of litigation cases. Assist with pleadings, discovery, motions and trial practice. Work cohesively with team members and attorneys to provide efficient support of administrative tasks and superior client service.
Responsibilities:
- Create and maintain case profiles, judicial profiles, court forms, litigation support services, and Federal, State, and local rules.
- Case management, including organizing all documents and files.
- Review and route incoming communication, e.g., faxes, emails and client correspondence, following up on deadlines as appropriate.
- Assist case attorneys in preparation of court documents and service of discovery.
- Coordinate and review final court documents prior to filing.
- Assist attorneys with document production.
- Schedule depositions with attorneys, clients, witnesses, and court reporters.
- Preparation and submission of motion and trial exhibits.
- Create pleading/discovery/trial binders.
- Attend trials, assisting in all aspects and details, including hotel arrangements, travel, team schedules, etc.
- Review all incoming court papers and forward same to Litigation Calendaring Department for input into calendaring software programs. Review all dates calendared for accuracy.
- Review weekly calendar draft making any necessary additions, changes or deletions prior to stated deadlines.
- Provide administrative assistance with expense summaries and client bills.
- Provide coverage for the Litigation Department as requested. Conduct and participate in training as necessary.
- Other duties as assigned by supervisors.
Qualifications:
- Bachelor’s degree along with a paralegal certificate.
- Intellectual property litigation experience.
- Solid knowledge of federal e-filings, trial procedures and court rules.
- Excellent computer skills; proficient in Microsoft Office Suite.
- Experience working with iManage or similar document management system, Adobe Acrobat, and Relativity preferred.
- Effective writing skills; excellent proofreading, spelling, grammar and punctuation.
- Able to work with minimal supervision exercising good judgment and decision making.
- Excellent verbal communication skills.
- Able to meet the Firm's billable hour requirement or value added equivalent.
- Must be efficient, accurate, flexible, timely and have excellent attention to detail.
- Able to thrive in a fast-paced, dynamic environment.
- Team player and a positive attitude is a must.
- Must meet minimum testing requirements.
- Able to lift and carry up to 25 pounds.
Base salary for this position is $70,000 to $128,000 annually, depending on qualifications and experience.
- Orange County
- San Diego
- San Francisco
- Los Angeles
- Washington DC
- New York
- Seattle
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: HR Recruiting Manager.
EOE, including Disability/Vets. Knobbe Martens will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative Ordinance and the San Francisco Ordinance.
At Knobbe Martens, the health and well-being of our employees is of utmost importance. We offer competitive pay and health benefits, generous paid time off, a 401(k) plan with employer contribution, a flexible spending account, educational assistance, wellness programs, and more. Details related to benefits will be confirmed at time of hire.
More information about the firm can be found at www.knobbe.com.
Attorney Recruiting Clerk
Irvine, CA
General Summary: Provide support to the Attorney Recruiting Manager and Coordinators on daily business functions. Work cohesively with team members and attorneys to provide efficient support of administrative tasks and superior client service.
Responsibilities:
- Organize and compile applicant materials for review.
- Perform clerical tasks such as copy, scan, save, mail and file documents as directed.
- Maintain and update files,recruiting database and materials. Distribute as directed.
- Draft and send correspondence as directed.
- Process and track check requests and payment of invoices.
- Organize and maintain adequate supply of promotional materials.
- Assist with tracking and upkeeping budget expenses.
- Assist with processing weekly applications for review.
- Assist with preparation of weekly committee meeting materials and other meeting tasks as directed.
- Assist with promptly and accurately tracking and maintaining applicant database.
- Assist and preparation of programs and events.
- Assist with drafting and upkeeping of organization charts.
- Assist with other administrative duties as assigned by Attorney Recruiting Manager and Coordinators.
Qualifications:
- Prior administrative and recruiting experience is preferred.
- Excellent computer skills; proficient in Microsoft Office Suite.
- Effective interpersonal skills and verbal and written communication skills.
- Ability to work effectively with a variety of personalities and use a high level of judgment.
- High level of attention to detail highly desirable.
- Must be able to handle sensitive information and confidential material with care.
- Able to thrive in a fast-paced, dynamic environment.
- Team player and a positive attitude is a must.
- Able to lift and carry up to 15 pounds.
- Must meet minimum testing requirements.
Status: Full time, Non-Exempt
Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m. Hybrid options available. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.
Base salary: $45,000 to $55,000 annually, depending on qualifications and experience.
- Orange County
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: HR Recruiting Manager.
EOE, Including Disability/Vets
At Knobbe Martens, the health and well-being of our employees is of utmost importance. We offer competitive pay and health benefits, generous paid time off, a 401(k) plan with employer contribution, a flexible spending account, educational assistance, wellness programs, and more. Details related to benefits will be confirmed at time of hire.
More information about the firm can be found at www.knobbe.com.
Facilities Agent/File Room
Irvine, CA
General Summary: Under direction, performs general clerical duties. Work cohesively with team members and attorneys to ensure efficient and excellent internal and external customer service.
Responsibilities:
- Assist with the filing of correspondence and file retention maintenance.
- File correspondence and other materials in appropriate client file.
- Retrieve and shelve files, specimens, storage boxes and exhibits, as required. Locate misplaced items.
- Utilize computer database, bar code equipment and electronic mail to track file information.
- Utilize internal File Locator database to update inventory and track the circulation of files.
- Organize and maintain physical files.
- Assist with the retention and file transfer activities obtaining relevant files, preparing files, staging for review, and preparing for shipment or destruction.
- Organize and maintain digital records.
- Updating appropriate remarks in file system database.
- Updating appropriate physical files related to Macro-changes.
- Perform miscellaneous clerical tasks as assigned by the Firm Facilities Supervisor and Director of Administration.
- Legal file room experience preferred.
- Previous data entry experience preferred.
- Ability to read, speak and write English.
- Ability to use office equipment.
- Ability to pay attention to detail, follow procedure and work effectively with others.
- Ability to work effectively with minimal supervision after initial training.
- Strong organizational skills.
- Able to thrive in a fast-paced, dynamic environment.
- Team player and a positive attitude is a must.
- Must meet minimum testing requirements.
- Able to lift and carry up to 25 pounds.
Status: Full time, Non-Exempt
Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.
Base Salary: $45,000 - $55,000 annually, depending on qualifications and experience.
- Orange County
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: HR Recruiting Manager.
At Knobbe Martens, the health and well-being of our employees is of utmost importance. We offer competitive pay and health benefits, generous paid time off, a 401(k) plan with employer contribution, a flexible spending account, educational assistance, wellness programs, and more. Details related to benefits will be confirmed at time of hire.
More information about the firm can be found at www.knobbe.com.
EOE, Including Disability/Vets
Assistant Director of Finance
Irvine, CA
Excellent opportunity for an experienced finance and accounting professional who will collaborate with the Chief Financial Officer in all financial aspects of the Firm. This role serves as an advisor to the Managing Partner, Chief Financial Officer, other members of administration and management committees in establishing, measuring, and communicating the Firm's financial goals and financial position, as well as implementing best practice financial policies and procedures. The Firm expects a strategic leader who exercises a high level of professionalism and discretion while ensuring excellent client service and satisfaction in all areas.
Using sound judgment and strategic leadership, this position will assist with running the financial operations of the Firm, which will be accomplished in part through the following key areas:
Finance
- Financial reporting and analysis, periodic forecasting, client value & pricing, tax filings, audits, and financial reviews.
- Direct the preparation of the annual budget.
- Responsible for treasury and cash flow management.
- Responsible for financial aspects of contracts and agreements on behalf of the Firm and third parties.
- Develop financial systems to ensure accurate oversight, reporting, and compliance.
- Coordinate credit agreement financial covenants reporting and compliance.
- Collaborate with Director of HR on management of 401(k) and cash balance pension plans.
- Maintain relationships with bankers, tax accountants, auditors, third party administrators and other key vendors.
Operations
- Lead implementation of continued enhancements to the Firm’s technology to improve efficiency and reliability.
- Participate in the annual partner evaluation process and operation of the Firm by preparing reports, providing financial and performance statistics, and supporting committee information needs.
Leadership
- Participate in strategic financial planning and management committee support.
- Maintain continuous lines of communication and keep abreast of crucial business issues.
- Prepare and communicate critical financial matters.
- Coordinate the development of the agendas and assist in preparing meeting topic presentations for monthly partner meetings, annual business retreat, and other committee meetings.
- Bachelor’s degree in Accounting and/or Finance is required.
- CPA background is highly preferred.
- 10 to 15 years of experience with a law firm or other professional services firm.
- Successful candidates must have demonstrated experience with partnership structures and tax principles, forecasting, cash flow management, and budgeting.
- Ability to work under pressure and meet deadlines, as well as be flexible.
- Prior management and supervisory experience are essential.
- Strong business sense and strong financial analysis skills with ability to explain financial specifics and concepts in a business context.
- Ability to communicate effectively and tactfully with individuals at all levels within and outside the Firm, be comfortable working with strong personalities, as well as make effective presentations.
- Advanced proficiency in Excel, PowerPoint, and data visualization tools.
- Knowledge of SQL database reporting to effectively communicate project requirements with financial reporting team.
Supervisor: Chief Financial Officer
Status: Full time, Exempt
Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted.
Base salary: $190,000 to $220,000 annually, depending on qualifications and experience.
- Orange County
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: HR Recruiting Manager.
At Knobbe Martens, the health and well-being of our employees is of utmost importance. We offer competitive pay and health benefits, generous paid time off, a 401(k) plan with employer contribution, a flexible spending account, educational assistance, wellness programs, and more. Details related to benefits will be confirmed at time of hire.
More information about the firm can be found at www.knobbe.com.
EOE, Including Disability/Vets
Accounting Specialist/Accounts Payable
Irvine, CA
General Summary: Process invoices, review vendor statements, perform simple excel functions and maintain accounts payable files. Work cohesively with team members and attorneys to ensure efficient and superior client service.
Responsibilities:
- Process and input invoices into our Financial System.
- Maintain and organize A/P Files.
- Weekly check and ACH payments.
- Review vendor statements to ensure listed invoices have been received.
- Pull invoices as requested for A/P and G/L.
- Share responsibility of printing and sorting invoices as required.
- Mail checks to vendors.
- Receive and disburse A/P mail as necessary.
Qualifications:
- Bachelor’s degree or college courses in Accounting or Business is preferred.
- Accounts payable or general accounting experience is a plus.
- General knowledge of excel with the ability to analyze and organize.
- Chrome River and Aderant systems experience preferred.
- Able to thrive in a fast-paced, dynamic environment.
- Team player and a positive attitude is necessary.
- Must meet minimum testing requirements.
- Able to lift and carry up to 15 pounds.
Base salary for this position is $52,000 to $58,000 annually, depending on qualifications and experience.
Supervisor’s Title: Controller
Status: Non-Exempt
Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m. Hybrid option available. This position depends upon the ability of the employee to work closely with attorneys and staff members during regularly scheduled hours. This position requires the ability to work overtime, which often cannot be predicted in advance.
Location: Irvine, CA
- Orange County
Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you need assistance with or experience technical difficulties submitting the application, please e-mail queries to: HR Recruiting Manager.
EOE, Including Disability/Vets